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Assistant PreCollege Coordinator

Apply now Job no: 494880
Work type: Full-time
Location: Oshkosh
Categories: Non-Instructional Academic Staff


Working Title:  Assistant PreCollege Coordinator
Official Title:  Student Services Specialist
Employment Class:  Non-Instructional Academic Staff
FTE:  1.0


For further information on UW System salary ranges, please visit the following website:

Terms of Employment:  Fixed term-renewable
Position Summary: This position reports to the coordinator of the PreCollege Programs in the Student Achievement Services, Division of Academic Support of Inclusive Excellence. The position assists the PreCollege Coordinator in all aspects of administration of the campus annual spring visits and summer programs including planning, budgeting, staffing, grant writing and implementing the programs effectively. Additionally, the position is responsible for the submission and implementation of the Wisconsin Department of Public Instruction (DPI) Summer Food Service Program {SFSP) Federal Grant.

30% Program Development, Planning and Supervision

a. Assist the PreCollege Coordinator in planning, coordinating, implementing and evaluating the precollege academic programs during the summer to include Arts in the Media (AIM), Aspiring Pupils for Professional Leadership in Education (APPLE), Exploring Science, Technology and Engineering Education Majors (ESTEEM), Precollege Enrichment Program (PEP), Summer Mathematics and Reading Talent Scholars {SMARTS), Wisconsin Youth in Nursing (WYN) and Young Entrepreneurial Scholars (YES). These programs are subject to change, pending new grant initiatives.
b. Assist the PreCollege Coordinator in creating job descriptions/contracts, hiring procedures, training and evaluating summer instructors, residence hall assistants/tutors and other employees and volunteers
c. Provide direct supervision to precollege program residence hall director/assistant director and summer resident hall staff
d. Collaborate with other UW Oshkosh departments/programs to advance the precollege objectives set forth in the UW Oshkosh Inclusive Excellence Plan and other campus strategic plans regarding precollege initiatives
e. Assist in planning and developing program curriculum and activity schedules, program manuals, and end-of-year reports
f. Help recruit, train and supervise student office employees
g. Assist with special projects and other duties as assigned by PreCollege Coordinator and the director

25% Recruitment/Outreach

a. Assist the coordinator with recruitment/outreach activities and programs to include community-based organizations and middle/high school visits throughout Wisconsin
b. Build relationships/partnerships with parents, school counselors, teachers, various community leaders and school administrators within schools that serve potential precollege students
c. Develop and maintain linkages to communities and organizations outside campus that are helpful in recruiting, serving and supporting precollege programs
d. Collaborate with the Admissions Office with on-campus recruitment programs and activities
e. Help develop and maintain on/off campus partnerships and collaborations to enhance recruitment and enrollment of precollege initiatives

15% Coordination and Production

a. Submit DPI Certificate of Recruitment and Attendance lists for reimbursement, including submission of DPI Evaluation, completion and submission of the final precollege report
b. Assist in the submission of the precollege report for the Director and Assistant Vice Chancellor's Annual Report
c. Assist the Coordinator in the submission of precollege data to the Office of Policy Analysis and Research and the Quest Program
d. Provide assistance with research activities and completion of the DPI grants and other related grant writing activities to include projected budget costs

15% Planning and Coordination of Summer Food Service Program (Federal Grant)

a. Attend the annual DPI Summer Food Service Program {SFSP) Grant training session and gather pertinent information for the preparation of the grant proposal application and meal reimbursement application for precollege participants
b. Electronically submit the DPI SFSP grant proposal application
c. Electronically submit the DPI SFSP meal reimbursement application at the end-of­ sessions with the number of eligible (free or reduced lunch) students for all summer precollege programs
d. Develop a file system to maintain and complete all verification required for internal and external audits
e. Train residence hall staff in the administration of daily food intake by precollege participants that are consistent and in compliance with the DPI SFSP federal rules and regulations
f. Conduct site visits as the site supervisor for the SFSP (i.e. observe meal intakes of students)
g. Collect daily food monitor checklists from residence hall directors on a daily basis
h. Complete all required forms listed in the SFSP Training Manual

10% Budget and Program Reviews

a. Assist the Coordinator in generating the annual Precollege Programs' budget outlining the program costs to DPI
b. Complete and submit the DPI student surveys at the end of the program sessions to include summaries of evaluation measures such as pre-test and post-test data

5% Miscellaneous

a. Maintenance of all office supplies, equipment and inventory
b. Organization and maintenance of file systems
c. Assist the coordinator in monitoring and reconciling expenses
d. Attend regularly scheduled meetings with the Director and Coordinator
e. Attend the DPI annual precollege fair, the Wisconsin Education Association of Student Support (WEASSP) Conference and other UW System Precollege meetings as determined by the director
f. Attend and participate in assigned and/or related trainings, seminars, conferences, etc., as determined by the coordinator
g. Other duties as assigned by the supervisor

Required: 1. Bachelor's degree in Social Work, Sociology, Math, Education or related field.
2. Effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines. Attention to details, and the need to exercise independent judgment to analyze and problem solve, as well as decision making followed by implementation and follow through and follow up activities will provide success in this position.
3. At least two years of working experience in higher education.
4. Working knowledge and effective usage of MS Office hardware and software and computer/fax/office equipment hardware.
5. Effective oral and written communication skills to communicate and interact with a diverse community (internal/external customers: co-worker, staff, colleges, campus community; external customers: guests, precollege constituencies (students, parents, school counselor/teachers/ administrators, the general public and government agencies, vendors, etc.) in person, through written correspondence and via the internet (e.g. mail).
6. Knowledge of personnel rules and regulations pertaining to staff/student summer employees, food services, residence halls, financial services and basic payroll knowledge, rules and procedures related to pay transactions.
7. Excellent computer skills to prepare documentation; perform data entry and retrieval utilizing word processing and development of power point presentations and excel spreadsheets.
8. Ability to work independently, plan and organize complex tasks, problem solve, establish priorities and complete multiple tasks in stressful conditions.
9. Ability to establish and maintain effective working relationships with a variety of internal and external contacts and foster teamwork.
10. Ability to maintain confidentiality integral to human resources practices; use discretion in responding to confidential matters.
11. Serve as liaison and point of contact with the recruiting office, participants/college students and preform and provide related support, initiatives and outreach responsibilities specific to this population.
12. Able to work evenings and weekends as determined by the precollege coordinator.
13. Driver's license required and able to travel throughout the state for recruitment of students for the programs and attend meetings and conferences.
Preferred: 1. Master's degree preferred in Organizational Leadership, Counseling in Higher Education or related field.
2. Experience working with middle and high school students from underrepresented backgrounds.
3. Ability to speak Spanish and/or Hmong.
4. Knowledge of diverse populations with special emphasis on low-income and first generation college students.
To Apply:

Applicants must submit the following documents using the online application:

 Cover letter, resume, contact information for three professional references 

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by September 8, 2017  are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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