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LGBTQ Resource Center Program Assistant

Apply now Job no: 494891
Work type: Full-time
Location: Oshkosh
Categories: University Staff


Working Title:  LGBTQ Resource Center Program Assistant
Official Title:  Office Operations Associate
Employment Class: University Staff
FTE:  1.0
Compensation:  $14.25 - $16.45/hour
Terms of Employment:  Continuous
Position Summary:  This position will assist the LGBTQ Resource Center Director with the day to day operations of the LGBTQ Resource Center by performing general administrative duties; managing the budget; developing, arranging, and facilitating programming; promoting programs and services; and assisting in supervising student staff. The ability to work with multiple stakeholders including students, faculty and guests is essential, as is openness to diversity. 

Work hours for this position are generally 8:30 a.m. – 5:15 p.m. Monday through Friday throughout the year, but this position requires the ability to flex one’s schedule to accommodate evening programs and events.

I. Administrative Duties for the LGBTQ Resource Center (25%) 

      Maintain LGBTQ Resource Center:

      Maintain reception desk: answer phones, greet and assist visitors

      Produce original drafted correspondences and documents using electronic medium: MS Word, Excel, etc.  

      Maintain and order supplies

      Maintain and oversee the regular updating of the website.

      Schedule monthly meetings, take minutes, and post agendas and minutes for the Center’s six committees:

      Maintain LGBTQ listserve, create brochures, and distribute information.

      Maintain a directory of staff and students interested in events and in volunteering at the Center

II. Budget Manager (10%)
       Maintain Financial Records

       Assess and prepare budget recommendations for Center Director

       Manage the Center’s eight accounts

       Coordinate fundraising drives

III. Programming (40%) 

       Assist Director to create, develop, and facilitate programs and collaborate on projects for the LGBTQ Resource                  Center

       Develop a Calendar of Events for each semester.

       Coordinate the Harvey Milk Commemorative

       Coordinate catering of various occasions

       Coordinate LGBTQ Resource Center sponsored events

       Develop posters for printing

       Collaborate with other campus stakeholder to co-sponsor events

       Facilitate and lead LGBTQ Center Programs

IV. S.A.F.E. Training: LGBTQ+ Ally Trainings (15%)

       Coordinate S.A.F.E. trainings: (25 average per semester):

       Co-lead S.A.F.E. trainings (average ten per semester)

V. Serving Students (10%) 

        Plan and implement training modules to orient volunteers and interns

        Be daily contact person for interns

        Coordinate projects for volunteers in collaboration with the Director

Required:  • Strong office administrative skills.
• Ability to manage cash and multiple budgets.
• General knowledge of the LGBTQ+ community.
• Ability to work with diverse populations.
• Strong interpersonal skills. 
• Strong prioritization and organizational skills.
• Ability to communicate clearly in both oral and written forms.
• Proficiency in the use of computers, including, but not limited to the following software applications: 
     o Knowledge of word processing software such as MS Word 
     o Knowledge of spreadsheet software such as MS Excel to perform functions such as maintaining spreadsheets and         budget tracking 
Preferred:  Advanced Knowledge of LGBTQ+ culture 
• Ability to facilitate group discussions
• Knowledge of social media 
• Knowledge of website design software, such as Plone or WordPress. 
• Knowledge of budget software to maintain and track department expenditures, such as WISDM.
• Willingly anticipate, identify, and adopt change.
• Bachelor’s Degree
To Apply:

Applicants must submit the following documents using the online application:

 Cover Letter


 Contact information for 3 References

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by September 15, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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