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Engineering Tech Academic Department Associate

Apply now Job no: 495903
Work type: Part-time
Location: Oshkosh
Categories: University Staff


Working Title:  Engineering Tech Academic Department Associate
Official Title:  Academic Department Associate
Employment Class:  University Staff
FTE:  .75
Compensation:  Starting at $15.42/hour
Terms of Employment:  Continuous 
Position Summary: The Department of Engineering of Technology (DET) houses 3.5 faculty and the Viessmann Chair. The program is highly collaborative and is home to transfer students from many institutions in northeast Wisconsin. The DET is a cost-recovery program and is responsible for maintaining detailed budget records. The highly collaborative nature of the program requires a significant amount of contact with external partners. The position is multi-faceted and includes office work, ordering and tracking of supplies, and support of new initiatives. The position is 0.75 FTE annually, but we anticipate flexibility with hours. In particular, we anticipate more hours during the academic year and less in the summer.

Primary Administrative Support for the Department of Engineering Technology (70%)

a. Track spending and compile monthly, quarterly and annual budget reports

b. Manage the completion of administrative forms (TERs, PIRs, TTRs, etc.) and submit for signature

c. Order supplies and keep supply order log to track supply trends over time

d. Manage billing systems, prepare invoices, payment and deposits for multiple accounts

e. Facilitate recruiting activities and logistics, as needed

f. Answers telephone for Department of Engineering Technology and respond to questions and student programmatic concerns. Make decisions concerning routing calls to appropriate individuals or units

g. Utilizes PeopleSoft to provide the chair with information related to undergraduate programs

h. Prepares, distributes, and posts agendas for department meetings

i. Keeps bulletin boards updated

j. Maintains timetable schedule, faculty load and as needed. Prepares report from databases

k. Creates, maintains, and updates department web page


Program Outreach and Marketing (10%)

a. Work with faculty, Admissions, etc. on recruiting and outreach events as needed


Student Employee Coordinator (10%)

a. Responsible for student employment payroll, hiring, and logistics processing

b. Train, direct and review student office employees in their tasks

c. Supervises students' work hours and approves hours on HRS every two weeks


Other Duties as Assigned by the Chair (10%)

Required: 1. Ability to work independently and complete tasks with minimal supervision
2. Willingness and ability to anticipate, identify, and adapt to change in a fast-paced working environment
3. Ability to maintain employee and client records appropriately
4. Proficiency in Microsoft Office Suite
5. Effectively communicate using oral and written communication
6. Experience training, mentoring and supervising employees

1. Experience using website management software
2. Proficiency using financial management data systems
3. Demonstrated success collaborating with other university departments, public organizations and private entities to reach project goals
4. Knowledge of and ability to maintain all lab and safety standards and protocols
5. Working knowledge of the university and its systems
6. Hands-on understanding of teaching systems

To Apply:

Applicants must submit the following documents using the online application:

 Cover letter, Resume, & contact information for three (3) references

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by September 26, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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