Organization & Management 55%
Works with cooperating school district to enroll dependents age 5-17 into schools at the appropriate grade level.
Ensures participant access to Halal food and comfort foods.
Ensures participant access to appropriate religious organizations.
Develops and implements a long-term plan to assist participants and their families in meeting local people through community events and partnerships.
Implements program activities in support of families, spouses and dependents (when accompanied by parents). Considers logistical efficiencies, impact on budget, site safety, personal security, and other potential risks when planning.
Assures that all programming receives appropriate Director review and approval and that activities are operating within the bounds of OIE, UW Oshkosh, System and State guidelines and policies.
Chaperones/attends activities and events when indicated on the itinerary.
Accompanies participants and their dependents when visiting off-campus healthcare facilities.
Provides support and guidance to program participants, including resolving issues related to their personal lives and their experience as program participants.
Manages and delivers program elements within budget.
Creates a set of program assessments for activities & programming; delivers assessments and tabulates assessments; reports finding to OIE Director.
Troubleshoots issues and addresses challenges as needed.
Ensures appropriate housing options are available in Oshkosh and in host cities; communicates housing options and methods for securing housing to participants; connects participants with landlords.
Arranges housing for all families in Gruenhagen Conference Center (GCC) over January, summer (optional and available to participants without children), and the final week of the program.
Assists with initial move-in to GCC upon arrival.
Provides move-in assistance (Oshkosh housing only).
Coordinates program planning for families, spouses and accompanied dependents with the Customized Programs Coordinator, Family Coordinator and Program Assistant.
Communicates event details and manages event participation.
Communicates change requests, approved changes, and the financial impact of changes to internal OIE stakeholders and stakeholders external to the OIE, when appropriate.
Responds to questions from program constituents and their families, follows up to resolve issues as needed and maintains confidentiality when there are privacy concerns.
Contributes to mandatory monthly reports and end-of-program report by DPC deadlines.
Evaluates and monitors services provided by vendors and makes recommendations to the OIE Director for change as needed, including before, during and after program implementation.
Event Management 10%
Contributes to the development of training programs for faculty mentors & cooperating teachers/cooperating school administration.
Develops and delivers an in-person dependent program orientation, including producing all orientation packets, room reservations, meal requests and orders, room set up, equipment, etc.
Assists in the delivery of full group orientation, with a focus on family support (introduces the Oshkosh transportation system; advises on eating, banking, shopping, life on campus, community life, health insurance basics, transportation (public & private), access to tech at UWO, access to healthcare on & off campus and access to wellness facilities; and advises on driving, purchasing a car, parking a car (permits), driver’s licenses, rental cars, road rules, etc.)
Assists the DPC in the development of a written orientation guide; assists in maintaining accurate information on services, programs, etc.
Shares insurance contact details with hospitals or clinics when needed.
Follows OIE protocol when responding to family concerns and needs.
Documents position responsibilities through a position resource guide and position annual events timeline.