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ArtsCore Program Associate

Apply now Job no: 496019
Work type: Part-time
Location: Oshkosh
Categories: University Staff


Working Title: ArtsCore Program Assistant
Official Title: University Services Associate II
Employment Class: University Staff
FTE: 0.58
Compensation: $18 per hour
Terms of Employment: Project Appointment
Position Summary:

ArtsCore, a partnership between the University of Wisconsin Oshkosh, the Paine Art Center and Gardens and regional public school districts, seeks to support pre-service and new teachers in their efforts to teach in and through the arts by developing and implementing programming designed to enhance their competence and confidence to do so.

This position reports to the Director of ArtsCore. Major responsibilities include but are not limited to providing administrative support, coordinating, organizing, and scheduling events, communicating with a wide variety of constituencies, and managing student workers. Hours will average 23.2 per week with more hours necessary between August and May, fewer hours in June and July. The schedule is to be determined.


Administrative Support 35%

1. Field general questions related to ArtsCore.

2. Handle billing and invoice procedures with Administrative Services and the Paine.

3. Responsible for ensuring that all financial transactions and reports are accurate and timely.

4. Assist students through the application and planning stages related to travel grants.

5. Assist students through the application process for internships.

6. Manage payment of interns.

7. Maintain an ArtsCore database.

8. Assist Director in gathering and organizing assessment data for outside evaluator.

9. Attend monthly Leadership Team meetings and other meetings as necessary.

10. Other duties as requested.

Event Planning and Coordination 25%

1. Assist in ArtsCore programming including but not limited to duplication of materials, name tags, supplies and catering.

2. Organize the practical arrangements for ArtsCore workshops and meetings that would include but not limited to pre and post event set up.

3. Support in scheduling content programming, travel needs, meetings, etc.

4. Other duties as requested.

Communication 35%

1. Collaborate with the Director, co-Coordinators and Leadership team to develop communication strategies.

2. Maintain website and social networking site content.

3. Maintain and update a contact list.

4. Assist in the creation and maintenance of ArtsCore marketing materials.

5. Contribute to publicity efforts, including the development of a monthly newsletter.

6. Other duties as requested.

Manage Student Workers 5%

  1. Train, direct, and review student office employees.



Required Knowledge, Skills, and Abilities
1. Effective verbal and written communication skills
2. Ability to work independently and complete tasks with minimal supervision
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
4. Experience using website management software such as Plone software and Constant Contact
5. Experience using survey software, such as Qualtrics
6. Ability to maintain confidentiality as needed
7. Strong organizational skills
8. Strong attention to detail

Additional Special Requirements:
1. Valid Wisconsin driver’s license and meets requirements to drive a University vehicle upon appointment
2. Ability to occasionally travel within a 75 mile radius
3. Ability to pack, load, and off-load event materials; lift and transport materials by hand or with the assistance of a small cart

Preferred: 1. Baccalaureate degree in arts education or related field
To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, contact information for three references

This project appointment has an anticipated duration of two years. However, due to changes in budget, project scope, etc., this end date could change. According to UPS Operational Policy: HR 7, this project appointment cannot extend past 4 years from the hire date. If this position should ever be converted to a position with the expectation of continued employment, the normal civil service system will be used and you must successfully compete if you wish to be appointed to the position.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by January 31, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Standard Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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